A scalable, event-driven system that captures every lead from Typeform, checks your Google Calendar for bookings, and sends personalized follow-up sequences via Gmail and Twilio. Never let a high-value lead go cold again.
Automatically finds trending topics, generates posts for
LinkedIn, Facebook, Instagram, and X, and cross-posts with human
approval in the loop.
Google TrendsOpenAILinkedInFacebookInstagramXTelegramGoogle Sheets
Lead Enrichment & Routing
Automates intake from Typeform, enriches leads with external
APIs, updates HubSpot, and routes to the right sales team in
Slack based on company size.
TypeformExploriumHubSpotSlack
RAG Chatbot with Web & Document Knowledge
Creates an intelligent chatbot that can answer questions based
on web content and documents. Scrapes web pages, processes
Google Docs, stores data in Pinecone vector database, and
provides contextual responses using AI agents.
Web ScrapingGoogle DocsPineconeOpenRouterGoogle GeminiAI AgentVector Search
Intelligent Receipt Processing & Data Extraction
Automatically processes receipts from Gmail attachments and web
uploads. Uses OCR (Tesseract) to extract text, AI to classify
and parse receipt data, and stores structured information in
Google Sheets with S3 storage for images.
GmailOCR/TesseractOpenRouterGoogle SheetsAWS S3WebhooksAI ClassificationStructured Data
Automated Invoice Reminder & Escalation
Automatically sends escalating overdue invoice reminders via
Gmail based on data in Google Sheets. Calculates how overdue
each invoice is and sends friendly, firm, and final notices at
4, 8, 12, 16, and 20 weeks, including collections warnings if
needed.
Google SheetsGmailAutomated EscalationCustom MessagingNo-Code LogicCollections Workflow
"David W. at FreetimeAI is my top choice for all things n8n
automation. I rely on him as a trusted vendor for my own clients
because he delivers creative, practical solutions every time."
- Brian B.
Jun 2025
See AI Automations in Action
Lead Enrichment & Routing
See how leads from Typeform are enriched and routed to the right
Slack channel automatically.
Social Media Cross-Posting Automation
Watch AI generate and post trending content across multiple social
platforms.
RAG Chatbot with Web & Document Knowledge
See a chatbot answer questions using web and document data with
vector search.
Frequently Asked Questions
We start with a free automation audit to learn about your specific pain points and repetitive manual tasks. Then we follow up within 24 hours with a concrete proposal for a workflow to solve the problem.
We build systems to handle the specific operational challenges that coaches and consultants face, including:
Automating your client intake: Welcome emails, contract sending, and creating client folders.
Managing your sales pipeline: Lead nurturing, follow-up reminders, and updating your CRM.
Streamlining your billing: Automating payment reminders and invoice processing.
Marketing & Sales: Social media posting, email campaigns, CRM updates.
Repurposing your content: Turning your session notes or videos into social media posts and newsletters.
If you have a specific task in mind, we'd be happy to discuss its automation potential during your free automation audit.
We specialize in low-code n8n workflows because they offer the greatest amount of customization and are easy to understand and follow. This allows for clear walkthroughs of the automated processes. However, if a solution requires it, we can also build fully coded systems using Javascript and/or Python for more complex functionalities.
Yes! We can build you custom chatbots trained on your companies own data. Depending on your needs, these can be deployed on your own personal cloud infrastructure to ensure maximum privacy and data security.
We can build this for you as well, in addition to custom automations, we handle fullstack web-app and UI develop.
Clients typically see a significant return on their investment by freeing up valuable time and improving the efficiency of their business processes. The exact time savings will depend on the specific automations implemented.
The cost of our automation services depends on the complexity and scope of the specific workflow you need. We provide a custom proposal after your initial automation audit to outline the solution and pricing.
Yes, we can provide ongoing monthly maintenance for the workflows we build to ensure they continue running smoothly. Alternatively, we can also provide you with the necessary documentation and training so you can maintain the workflow yourself.
Not at all! We handle all the technical setup, maintenance, and updates (unless you prefer to manage it yourself). You just enjoy the productivity boost.
As your business grows, your automations grow with you. Handle more clients without hiring more staff, ensuring your processes remain efficient.
You'll have direct access to our team of automation experts. We're invested in your success and provide ongoing support, not just sell you software.
